Rapid Collaborative Improvement

How to quickly and inexpensively streamline your collaborative and information management processes using the Microsoft 365 technology you're likely already paying for.

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Brainstorm Opportunities

Examine your processes using the questions farther down this page.

Ask Your Process Professional

"How can Microsoft 365 improve each process?"

Rate the Opportunities

Prioritize the opportunities and tackle the best ones first.

Execute Violently

"A good plan executed violently today is better than a perfect plan next week."

-General George Patton

Whether your company is small...

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The BARE Frameworks can help streamline your business processes and free your employees up to accomplish so much more.

Watch this 70-second video to see how the BARE Frameworks helped a small property management company.

or large...

See how the BARE Frameworks helped a corporate Senior VP get a grip on over 200 projects in multiple states in this brief video.

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If you have a continuous improvement mindset and an eager-to-learn and process-minded employee (or employees), you can do this yourself.

If you don't, or if you don't have the bandwidth, call us for a free, no-obligation two hour consultation.

Learn More

Ready to start?

Keep scrolling for more detailed instructions.

Step One: Brainstorm Opportunities

Look for collaborative or information processes that are clunky, inefficient, time-consuming, or error-prone:

Information handoffs
List item tracking and spreadsheets with multiple authors or audience
Action item/task tracking
Information handled by field, firstline, or "deskless" employees
Recurring emails, especially those with reports or attachments
Information from disparate locations that should be aggregated
Document storage and retrieval
Legacy applications that could be replaced with 365 solutions
Employee onboarding processes
Manual/repetitive computer work such as copying/pasting, transcribing
Paper forms and check sheets
Workgroup or committee collaboration and continuity

Step Two: Ask Your Process Professional

For each of the potential improvement opportunities identified in Step One, ask the following question of your most innovative process or IT professional:

"How can Microsoft 365 streamline this process?"

If you are that employee and you do not know the answer to that question, do one of the following:

Join the Microsoft "Community Lounge" to ask for process and app guidance; many people would be willing to offer thoughts
Contact us for a free, no-obligation consultation so we can help you get started on the path to Rapid Collaborative Improvement (Questions are always free!)

Step Three: Rate the Opportunities

Rate each opportunity based upon the following criteria:

Importance to business
Benefit (potential improvement or impact)
Implementation speed & ease

Tackle the overall highest-rated opportunities first.

While it may be tempting to improve only the most important or highest ROI processes first, it's good to consider doing easy-to-implement improvements first to build momentum and to gain experience.

Step Four: Execute Violently

Unless there is an unacceptable amount of risk or serious potential negative consequence, immediately implement your solution after clearly communicating process expectations to employees.

Then, repeat the process for the next improvement. The faster improvements happen, the faster you build a continuous improvement culture where employees notice opportunities on their own.

"A good plan executed today is better than a perfect plan next week."